TECH TIPS
Lee Bowman
© 2005 (updated 2007)

Formatting APA papers: DO NOT USE MSWord 2007 Template

Discussion Postings

How to Open URLs in New Browser Window

Drop Box

Hanging Indent

Page Headers

Double spacing

How to Set Grammar Check

How to Manage Files in MS Word

Saving RTF Files

Find & Replace
This is especially useful for correcting spacing at ends of sentences.
APA requires ONE space, not two, after periods.

How to save favorites and bookmarks

How to save 2007 PPTX presentations as 2003 PPT presentations

TUTORIALS

Formatting APA papers: DO NOT USE MSWord 2007 Template
For course work, you must create a document that looks exactly like a Word 2003 document. You can make any Word 2007 document look just as it did in Word 2003. You must change the font, as well as the style set to make a document look exactly as it did in Word 2003.

Open a new document with the Word 2003 style set and fonts:

• Click the Microsoft Office Button and click New.
• Under Templates, click Installed Templates, and then scroll to the Office Word 2003 Look template.
• Click Office Word 2003 Look.
• Next to Create new, click Document, and then click Create.
• A blank document opens with the Word 2003 default styles and fonts.

Change an existing document to the Word 2003 style set and fonts [You must change the style set and the font set to make an existing document look like a Word 2003 document.]

• Open the document you want to look like a Word 2003 document.
• On the Home tab, in the Styles group, click Change Styles.
• Point to Style Set, and click Word 2003.
• On the Home tab, in the Styles group, click Fonts.
• Under Built-in, click Office Classic.
• If you want to open all documents with the Word 2003 style set and fonts, in the Styles group, click Change Styles, and then click Set as Default.
• All future documents will open with the Word 2003 default style set and fonts.

TECH TIP #1: Discussion postings

If you use a word processing program to write discussions before posting, you can then copy/paste into the discussion. This serves two purposes:
(1) You can run spell and grammar check and
(2) you will still have your work if you may lose your internet connection or there is a technical glitch while you are posting a message
(3) when you copy/paste, bold print and italics will not show up and paragraphing format might not look right. If that's the case, you should manually space between paragraphs before clicking on Submit.

FONT SIZE in discussions: Sometimes the print in these discussions can get very difficult to read if you're at it for a long time. Here are some ways to increase the text size:
1. If you have a roller-ball mouse, just click on the Control key and move the roller ball to make the screen text larger or smaller.
2. If you don't have a roller ball mouse, then go to the top of your browser screen, click on VIEW, and then click on "text size." You can change the size of the screen text by choosing the size text you prefer.

TECH TIP #2: How to Open Links in New Browser Window

ALWAYS open web links and files in a new browser window. Do not try to open these in the course window by just clicking on the links. To open links in new browser windows, follow these instructions. FAQ Opening website links in a new browser window

There are many website resources that you will get throughout this course to help you in your assignments. You'll need to open these in a new browser window so you can save these in favorites or bookmarks on your computer.

Here's how:

On a PC using Internet Explorer, you will right click on the link or button and choose "Open in New Window".

On a PC using Netscape Communicator, you will right click on the link or button and choose "Open Frame in New Window". You may also right click on any area, select This Frame, and then select "Open Frame in New Window".

On a Mac using Internet Explorer, you will click and hold down on the link or button and choose "Open Link in New Window" or "Open Frame in New Window".

On a Mac using Netscape Communicator, you will click and hold down on the link or button and choose "New Window With This Link" or New Window With This Frame".

On a Mac, you may also hold down the control button and click in the area of the frame you want opened in a new browser. A new window will open with your subchoices.

TECH TIP #3: Drop Box

Do not open files directly from the drop box. Save them on your computer in a folder set up specifically for this class, then open the file from that folder. Files opened directly from the course site do not always look right and sometimes will not open at all.

• DO NOT right-click on the file icons to open the files.
• Left-click on the file icon.
• When the message box appear, choose where you want to save the file, then click on SAVE.
• I always add GR to the beginning of file names so you will know which file is the graded one and which is the original.

TECH TIP #4 Hanging Indent

Type your Reference list. Then highlight all references (place cursor at beginning, left click mouse and drag over the entire list).

MSWord

• Then go to FORMAT
• Go to PARAGRAPH
• Go to SPECIAL
• In the pull down menu, select HANGING

Word2007 (Vista)

• Select the area (reference list) in which you want to indent all but the first line of the paragraph, also referred to as a hanging indent.
• On the horizontal ruler, drag the Hanging Indent marker to the position at which you want the indent to start.
• For more precision in setting a hanging indent, you can select options on the Indents and Spacing tab.
• On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Indents and Spacing tab.
• In the Special list under Indentation, click Hanging, and then in the By box, set the amount of space that you want for the hanging indent.

TECH TIP #5 Page Headers

MSWord

• Go to VIEW

• Go to HEADER and FOOTER

• Type your page header and page number

• Make sure you align those to the right

• Then close the pop up menu.

 Word2007 (Vista)

DO NOT USE A HEADER DESIGN TEMPLATE. Here's how to format your own page header:

• On the Insert tab, in the Header & Footer group, click Header
• Click Edit Header
• Type the first 2-3 words of the title of your paper by using the options in the Insert group on the Design tab, under the Header & Footer Tools tab.

TECH TIP #6 Double spacing

Before you begin your paper:

MSWord

• Go to FORMAT
• Go to PARAGRAPH
• Go to LINE SPACING
• In the pull down menu, select DOUBLE

 Word2007 (Vista)

• On the Home tab, in the Styles group, right-click Normal, and then click Modify.
• Under Formatting, click Double Space.

TECH TIP #7 How to Set Grammar Check

TECH TIP #8 How to Manage Files in MS Word
 

Saving RTF files

MSWord
http://www.newman.edu/WordRTF.html
The last step shows the document name in the small window -- that's where you change the name of your document to your last name, first initial, and the name of your assignment.

Word2007 (Vista)
http://www.uwec.edu/Help/Word07/rtf.htm#SavingRTF

TECH TIP #9 Find & Replace

If you want to find all places where you may have inadvertently typed two spaces after a period instead of one space, do this:

MSWord

• Go to EDIT and click on REPLACE  OR hit Control H
• In the FIND box, type a period followed by 2 spaces
• In the REPLACE box, type a period followed by 1 space
• Then click on REPLACE ALL. Close the box when finished.

Word2007 (Vista)

• On the Home tab, in the Editing group, click Replace.
• Click the Replace tab.
• In the Find what box, type a period followed by 2 spaces.
• In the Replace with box, type a period followed by 1 space. 
• To replace all occurrences of the text, click Replace All.

TECH TIP #10

How to save favorites and bookmarks

How to back up and restore favorites and bookmarks

Using google web based bookmarks

TECH TIP #11

Save your Office PowerPoint 2007 presentation in PowerPoint 97-2003 format

To ensure that you can open your Office PowerPoint 2007 presentation (.pptx) in an earlier version of PowerPoint, you can save a copy of it that is compatible with PowerPoint 97-2003.

 Important   To prevent SmartArt graphics and objects (object: A table, chart, graphic, equation, or other form of information. Objects created in one application, for example spreadsheets, and linked or embedded in another application are OLE objects.) in your presentation from being converted to bitmap (bitmap: A picture made from a series of small dots, much like a piece of graph paper with certain squares filled in to form shapes and lines. When stored as files, bitmaps usually have the extension .bmp.) pictures, save a copy of your Office PowerPoint 2007 presentation, and then save the copy as a PowerPoint 97-2003 file. PowerPoint 97-2003 does not recognize the new SmartArt graphics and visual objects that are available in Office PowerPoint 2007, and will convert them to bitmaps to maintain their appearance. You cannot change certain aspects of bitmaps, such as line width, fill color, and other Office PowerPoint 2007 specific properties.

1. In Office PowerPoint 2007, open the presentation that you want to save as a PowerPoint 97-2003 file.
2. Click the Microsoft Office Button button, point to the arrow next to Save As, and then click PowerPoint 97-2003 Presentation.

   The Save As dialog box appears.

3. In the File name box, enter a name for your presentation, or do nothing to accept the suggested file name.
4. In the Save in list, select the location that you want to save your presentation to, or do nothing to accept the suggested location.
5. Click Save.

   The file is saved as a PowerPoint 97-2003 Presentation (.ppt) file that you can open in PowerPoint 97 through 2003.

TUTORIALS

About Web Browsers: Overview

Web Browsers: IE and Firefox

MS WORD TUTORIALS

Word 2007