Setting Grammar Check
Proofreading and editing papers is much easier if
is set to full editing mode. All the errors listed below
will be underlined in green.
underlines errors in red.
Here are the instructions for setting your Grammar Check to full editing
mode. Please do this before submitting assignments.
This is how my Grammar Check is set. When I open a file, there should be no
red or green underlining anywhere on the paper.
Tools menu, click Options, and then click the Spelling &
Writing style box, select
grammar and style
In the Grammar and
style options box, do the following:
select the options you want for serial commas, punctuation within
quotation marks, and number of spaces between sentences.
Set for ONE space between sentences.
and Style, select the check boxes next to
When you have
finished, your Grammar Check will check the following:
options and what they detect
Capitalization problems, such as proper nouns ("Mr.
jones" should be "Mr. Jones") or titles that precede proper nouns
("aunt Helen" should be "Aunt Helen"). Also detects overuse of
Sentence fragments and run-on sentences.
Incorrect usage of adjectives and adverbs, comparatives and
superlatives, "like" as a conjunction, "nor" versus "or," "what" versus
"which," "who" versus "whom," units of measure, conjunctions,
prepositions, and pronouns.
Incorrect noun phrases; a/an misuse; number agreement problems in noun
phrases ("five machine" instead of "five
a possessive in place of a plural, and vice versa. Also detects omitted
apostrophes in possessives.
Incorrect punctuation, including commas, colons, end-of-sentence
punctuation, punctuation in quotations, multiple spaces between words,
or a semicolon used in place of a comma or colon.
Non-standard questions such as, "He asked if there was any coffee
left?", "Which makes an offer a good solution?", and "She asked did you
go after all?".
Incorrect use of relative pronouns and punctuation, including "who" used
in place of "which" to refer to things, "which" used in place of "who"
to refer to people, unnecessary use of "that" with "whatever" and
"whichever," or "that’s" used in place of "whose."
Disagreement between the subject and its verb, subject-complement
agreement, and subject-verb agreement with pronouns and quantifiers (for
example, "All of the students has left" instead of "All of the students
Incorrect verb phrases; incorrect verb tenses; transitive verbs used as
options and what they detect
or phrases identified as clichés in the dictionary.
Sentences that contain colloquial words and phrases, including "real,"
"awfully," and "plenty" used as adverbs; two consecutive possessives;
"get" used as a passive verb; "kind of" used in place of "somewhat";
"scared of" used in place of "afraid of"; and "how come" used in place
technical, business, or industry jargon.
contractions that should be spelled out or that are considered too
informal for a specific writing style — for example, "We won't leave
'til tomorrow" instead of "We will not leave until tomorrow."
Fragments that you might want to avoid in formal writing, such as "A
beautiful day!" or "Why?".
Gender-specific language, such as "councilman" and "councilwomen."
Hyphenated words that should not be hyphenated, and vice versa. Also
detects closed compounds that should be open, and vice versa.
Nonstandard words such as "ain't" as well as
miscellaneous usages such as "angry at" instead of "angry with."
Numerals that should be spelled out (use nine instead of 9), and vice
versa (use 12 instead of twelve). Also detects incorrect usage of "%" in
place of "percentage."
Sentences written in the passive voice. When possible, the suggestions
are rewritten in the active voice.
Questionable but not strictly incorrect possessive usages such as "Her
memory is like an elephant's" or "I stopped by John's."
Unneeded commas in date phrases, informal successive punctuation marks,
and missing commas before quotations — for example, "She said 'He is due
Questionable use of "that" or "which."
Sentences that include more than 60 words.
Sentence fragments, run-on sentences, overuse of conjunctions (such as
"and" or "or"), nonparallel sentence structure (such as shifts between
active and passive voice in a sentence), incorrect sentence structure of
questions, and misplaced modifiers.
conjunctions and adverbs at the beginning of a sentence, or use of
"plus" as a conjunction between two independent clauses.
Strings of several nouns that may be unclear, as in "The income tax
office business practices remained the same."
Strings of prepositional phrases, as in "The book on the shelf in the
corner at the library on the edge of town was checked out."
Ambiguous phrasing, such as "more" followed by an adjective and a plural
or mass noun ("We need more thorough employees," instead of "We need
more employees who are thorough"), or sentences in which there is more
than one possible referent for a pronoun ("All of the departments did
not file a report" instead of "Not all of the departments filed a
Pronouns "I" and "me," which shouldn’t be used in scientific or
indicative verb forms where the subjunctive is preferable; split verb
phrases; and passive verb phrases — for example, "The pepper is able to
be chopped without burning fingers."
relative clauses or vague modifiers (such as "fairly" or "pretty"),
redundant adverbs, too many negatives, the unnecessary use of "or not"
in the phrase "whether or not," or the use of "possible … may" in place
of "possible … will."
more words between "to" and an infinitive verb, as in "to very boldly
enter the market."