EMAIL Rubric

 

Beginning of email message

Excellent

Good

Fair

Needs improvement

Does not pass

provides the reason for the message

  • Begin your memo with a clear statement of purpose. It’s fine to write as your first sentence, “The purpose of this memorandum is to . . . .”
  • Heading Alignment: One common mistake is not using aligned columns for the headings TO, FROM and SUBJECT, which is standard, as is boldfacing the headings. DATE:
  • After each heading is a colon, then the descriptor not in bold text
  • Single space the heading, skip line before salutation
  • Proper salutation (Dear title and last name) and closing
  • Use names not email addresses in the heading
  • Subject line: Be specific, concise and clear

5 points

4 points

3 points

1 point

0 points

demonstrates appropriate tone

 

10 points

8 points

7 points

6 point

5 points

Body of email message

Excellent

Good

Fair

Needs improvement

Does not pass

informs Dr. Johnson that the revision has been completed

·       you have completed the revision and that you are attaching the revised draft to the email message.

  • Direct, precise, simple language helps to set a neutral, sincere tone and a professional, objective image.

2 points

1.6 points

1.4 points

1.2 points

1 points

Lists the changes that have been made

20 points

16 points

14 points

12 points

11 points

Explains why the changes have been made

  • Paragraph should be short and readable
  • Possible reasons: tone, conciseness, readability, organization/flow of instructions, etc. .

15 points

12 points

10.5 points

9 points

8 points

Incorporates strategies from McMurrey, Wikibook, and Jerz in explaining why the changes have been made

 

  • Introduction.
  • Writing style.
  • Conciseness and Clarity
  • Audience
  • Formatting
  • Order
  • using vocabulary appropriate to your audience,
  • including details that your readers need

 

demonstrate appropriate tone

  • Don’t start with pleasantries. Begin with the purpose. Be clear and concise

15 points

 

 

 

 

 

 

 

 

 

 

 

5 points

12 points

 

 

 

 

 

 

 

 

 

 

 

4 points

10.5 points

 

 

 

 

 

 

 

 

 

 

 

3 points

9 points

 

 

 

 

 

 

 

 

 

 

 

2 points

8 points

 

 

 

 

 

 

 

 

 

 

 

0 points

Ending of email message

Excellent

Good

Fair

Needs improvement

Does not pass

demonstrates appropriate tone and cordiality

5 points

4 points

3.5 points

3 points

2 points

asks for feedback on the draft

  • Clear
  • Concise

3 points

2.4 points

2.1 points

1.8 points

1 points

Grammar and citation skills

Excellent

Good

Fair

Needs improvement

Does not pass

accurate grammar and punctuation is demonstrated

  • Subject line: Use title capitalization: The subject line is capitalized as if it were a title, which means the first and last words, no matter what they are, are capitalized. All major words in-between are also capitalized except for articles (a, an, the) and prepositions (for, to, of).
  • All business correspondence should be in BLOCK STYLE: Font must be Times New Roman 12, single spaced. The  entire text is left aligned and single spaced. The exception to the single spacing is a double space between paragraphs (NO indents for paragraphs).
  • Grammar
  • Punctuation
  • Wordiness
  • Use of first/second person point of view
  • Passive voice

20 points

16 points

14 points

10 points

5 points